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Multifamily Intelligence Network

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Jose Adams
Jose Adams

Outlook Junk Folder [UPDATED]



Sometimes legitimate emails may be marked as spam and placed in the "Junk Email" folder. It's a good idea to regularly review messages in the Junk Email folder to check for legitimate messages that were incorrectly classified as junk.




Outlook Junk Folder


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Microsoft's spam filters are continually updated with new spam definitions in order to keep them as effective and accurate as possible, but spammers also continually develop new techniques to get past those filters. As a result, you may sometimes see spam arrive in your Inbox. On the other hand, you may also find an email that isn't spam in your Junk Email or Spam folder.


Safe Senders list Email addresses and domain names in the Safe Senders List are never treated as junk email, regardless of the content of the message. You can add your Contacts and other correspondents to this list. However, by design, safe domains are not recognized by default in Exchange Online or in Exchange Online Protection. Only blocked domains, blocked sender addresses, and safe sender addresses are recognized. If you use a Microsoft Exchange Server account, all names and addresses in the global address list (GAL) are automatically considered safe. The Safe Sender limit is 1024.


Safe Recipients list If you belong to a mailing list or a distribution list, you can add the list sender to the Safe Recipients List. Messages sent to these email addresses or domain names are never treated as junk, regardless of the content of the message.


Blocked Senders list You can easily block messages from particular senders by adding their email addresses or domain names to the Blocked Senders List. When you add a name or email address to this list, Outlook moves any incoming message from that source to the Junk Email folder. Messages from people or domain names that appear in this list are always classified as junk, regardless of the content of the message.


Safe Senders List Email addresses and domain names in the Safe Senders List are never treated as junk email, regardless of the content of the message. You can add your Contacts and other correspondents to this list. However, by design, safe domains are not recognized by default in Exchange Online or in Exchange Online Protection. Only blocked domains, blocked sender addresses, and safe sender addresses are recognized. If you use a Microsoft Exchange Server account, all names and addresses in the global address list (GAL) are automatically considered safe.


Safe Recipients List If you belong to a mailing list or a distribution list, you can add the list sender to the Safe Recipients List. Messages sent to these email addresses or domain names are never treated as junk, regardless of the content of the message.


Blocked Senders List You can easily block messages from particular senders by adding their email addresses or domain names to the Blocked Senders List. When you add a name or email address to this list, Outlook moves any incoming message from that source to the Junk E-mail folder. Messages from people or domain names that appear in this list are always classified as junk, regardless of the content of the message.


Any message that is caught by the Junk E-mail Filter is moved to a special Junk E-mail folder. It is a good idea to review the messages in the Junk E-mail folder periodically to make sure that they are not legitimate messages that you want to see. If they are legitimate, you can move them back to the Inbox by marking them as not junk. You can also drag them to any folder.


If the filter mistakenly marks an e-mail message as a junk e-mail message, you can Block a mail sender. You can also manually build your Safe Senders list in the Junk E-mail Options dialog box. E-mail addresses and domain names in the Safe Senders List are never treated as junk e-mail, regardless of the content of the message. However, by design, safe domains are not recognized by default in Exchange Online or in Exchange Online Protection. Only blocked domains, blocked sender addresses, and safe sender addresses are recognized.


All of the e-mail addresses in your Contacts are included in this list if the Also trust e-mail from my Contacts check box in Junk E-mail Options is selected (the default setting). With this setting, messages from people in your Contacts folder will never be treated as junk e-mail messages.


If you belong to a mailing list or a distribution list, you can add the list sender to the Safe Recipients List. Messages sent to these e-mail addresses or domain names are never treated as junk, regardless of the content of the message.


You can easily block messages from particular senders by adding their e-mail addresses or domain names to the Blocked Senders List. When you add a name or e-mail address to this list, Outlook moves any incoming message from that source to the Junk E-mail folder. Messages from people or domain names that appear in this list are always treated as junk, regardless of the content of the message.


This list enables you to block all e-mail addresses in a specified language encoding, also known as a character set. Today, most junk e-mail is sent in US-ASCII encoding. The remainder is sent in various other international encodings. The Blocked Encodings List lets you filter out unwanted international e-mail that is displayed in languages that you don't understand.


All e-mail accounts in the same Outlook e-mail profile share the same Junk E-mail settings and lists. If you have both an Exchange account and a Windows Live Mail account, for example, each account has its own Junk E-mail folder. However, if you have both an Exchange account and a POP3 account, junk e-mail for both accounts is located in the Junk E-mail folder for the Exchange account.


If you use Cached Exchange Mode or download to a Personal Folders file (.pst) The Junk E-mail Filter Lists are stored on the server and are available from any computer. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk E-mail folder on the server, and they are not evaluated by Outlook.


If you work online The Junk E-mail Filter Lists are stored on the server. They are available from any computer, but only if you have the Junk E-mail feature enabled in Outlook Web Access. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk E-mail folder on the server, and they are not evaluated by Outlook.


Some junk e-mail can be dangerous or even fraudulent. The Junk E-mail Filter also automatically evaluates each incoming message to discover whether it might be suspicious, potentially fraudulent, or part of a phishing attack.


Junk email can strain networks, clog email servers, and fill mailboxes with unwanted messages and images. The server that hosts your mailbox will filter out most junk email, but not always all of it. The light version of Outlook Web App helps you control unwanted and unsolicited messages by letting you manage and create lists of trusted and untrusted email addresses and domains.


Don't filter junk email Select this option to disable junk email filtering. By selecting this option, you won't be able to control unwanted and unsolicited messages. It isn't a good security practice to disable junk email filtering.


Automatically filter junk email Select this option to enable junk email filtering. Selecting this option enables your mailbox to filter email messages using the Safe Senders List, Blocked Senders List, and Safe Recipients List. After a message is identified as suspected junk email, it's moved to the Junk Email folder. It's a recommended best practice to turn on junk email filtering. By default, junk email filtering is turned on.


Blocked senders are domains and people you don't want to receive email messages from. Messages received from any email address or domain in your Blocked Senders List are sent directly to your Junk Email folder.


Treat all email as junk unless it comes from someone in my Safe Senders or Safe Recipients lists, or from senders in my organization Select this option if you want email messages from senders that aren't defined in your Safe Senders List or Safe Recipients List or email messages from outside your organization to be treated as junk email. Email messages identified as junk email are moved to the Junk Email folder.


The junk email filter gives precedence to email addresses over domains when it checks incoming messages. For example, suppose the contoso.com domain is on your Blocked Senders List and the address someone@contoso.com is on your Safe Senders List. The address someone@contoso.com will be allowed into your Inbox, but all other email addresses that have the domain contoso.com will be sent to your Junk Email folder.


Any emails that end up in the Junk Email folder, whether from blocked senders or because Outlook has determined that the mail is probably junk, will have any links disabled and the contents of the mail set to plain text. Outlook displays a message telling you this in any message you open from the Junk Email folder.


Blocked senders are domains and people you don't want to receive email messages from. Messages received from any email address or domain in your blocked senders list are sent directly to your Junk Email folder. For more details, see Blocked senders.


In addition to Safe Senders and Recipients and Blocked Senders, you can use this setting to treat all email as junk unless it comes from someone included in your Safe Senders and Recipients list. For more details, see Blocked senders.


Blocked senders are people and domains you don't want to receive email messages from. Messages received from any email address or domain listed in your blocked senders list are sent directly to your Junk Email folder.


Microsoft Outlook is a common email client that sometimes uses strict spam and junk filters. Many factors impact Outlook's spam filtering settings, but there are a few things you can do to help your campaign skip the junk folder and arrive in the inbox. 041b061a72


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